AI-powered quotation tool from supplier documents

Intercombi Kozijnmanagement, a construction company specializing in aluminium and uPVC window frame installation, implemented an AI-powered quotation tool with Triggre to automate the creation of quotes from supplier documents. By leveraging AI with OCR capabilities, the solution streamlined operations and reduced manual workload, saving approximately 10 minutes per document across 1.500–2.000 documents annually, which means over 40 full working days every year.

Intercombi Kozijnmanagement

Installer of aluminum and uPVC window frames

Before

Creating customer quotes was a fully manual and time-consuming process: supplier documents had to be reviewed individually, with relevant data copied and pasted into a branded template by hand. This approach was not only repetitive but also prone to errors. Generating quotes became a bottleneck, often requiring extra working hours just to keep up. Since this workflow was highly specific, no standard software solution was available, leaving the team dependent on manual effort.

After

Thanks to their Triggre application, supplier documents are processed using AI and OCR technology, which extracts and structures the required data and automatically generates branded, customer-ready quotations. The system also validates the extracted data and flags any inconsistencies or missing information, allowing the team to step in only when needed. With 1.500-2.000 quotes per year, the company now saves around 10 minutes per document, which means over 40 full working days every year.

Key features implemented

AI-powered data extraction

The system uses AI with OCR to read supplier documents and extract relevant data and images, eliminating manual data entry.

Data validation logic

The application verifies whether extracted information meets predefined requirements, reducing errors and ensuring consistency.

Exception-based workflow

The system flags inconsistencies or missing data, allowing employees to step in only when needed instead of reviewing every document.

Side-by-side document review

The original supplier documents and the extracted data are displayed next to each other, enabling fast and accurate verification.

Automated document generation

Extracted data is instantly transformed into structured, branded quotations tailored for customer use.

Scalable quotation processing

The system enables the team to handle a growing volume of quotes and revisions without increasing workload or adding staff.

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